Programs Coordinator, Indigenous Legal Studies (ILS)

This is an 0.8 FTE role, to which the salary will be prorated accordingly. All interested applicants should submit a resume and cover letter.

JOB SUMMARY

The ILS Programs Coordinator provides a variety of services related to the operations of the Indigenous Legal Studies (ILS) team in the Peter A. Allard School of Law. These responsibilities relate to areas such as the implementation of strategies, programs, and initiatives to support and further the ILS presence in the law school, at UBC, and in the legal and Indigenous communities.

ORGANIZATIONAL STATUS

Reporting to the Associate Director, Indigenous Legal Studies, the incumbent will work under general guidelines and direction, and with a high degree of autonomy to carry out the responsibilities of the position. The incumbent will interact primarily with Allard Law and the Indigenous Legal Studies team, but is also required to interact with other UBC offices. The incumbent also liaises with the broader legal and Indigenous communities.

WORK PERFORMED

Overall

  • Coordinates consultation efforts and implements strategies, programs, and initiatives to support and further Indigenous Legal Studies with the input and guidance of the ILS Associate Director;
  • Collaborates with the ILS Associate Director to strategize, plan and implement relevant programming specific to prospective and current Indigenous law students;
  • Supports the development and maintenance of ILS communications including creating and disseminating ILS Newsletter for Indigenous law students at Allard by soliciting students, the ILS Committee, Associate Director and Academic Director, Indigenous Community Legal Clinic (ICLC), ILS Student Assistant, Indigenous Law Students Association (ILSA) and others for content of interest on Indigenous legal issues, and collaborates with other communications teams at UBC, including Allard’s communications teams;
  • Researches and implements information technology solutions to enhance ILS offerings and to support the ILS student body: supervising and updating Canvas courses for ILS support programming purposes, in conjunction with the ILS Associate Director and Faculty. Creates Qualtrics surveys and distributes accordingly.
  • Works collaboratively with the Associate Director to advance Indigenous Legal Studies with other staff and faculty units at Allard including Student Services, Admissions, CSO, Development, Alumni Relations, Awards and Bursaries, Communications and Website, Canvas and IT, Enrolment Services, and the overall Indigenous Working Group and UBC communities;
  • Building on the outcomes from the Allard Strategic Plan, the ILS Strategic Plan and the UBC Indigenous Strategic Plan, works with the Associate Director to identify priorities to advance the scope of Indigenous legal studies offerings and initiatives; proactively attends workshops, information meetings and other events to learn about funding and programming opportunities for ILS;
  • Assists with the development, implementation, coordination, administration, financial and donor reporting of ILS programming at Allard at the direction of the Associate Director including the ILS Orientation, the ILS portion of Allard JD and graduate orientations, the ILS Summer Intensive, the ILS Academic Leadership Certificate, the various ILS Speaker Series, co-hosted events with other Allard units and research centres, Kawaskimhon Moot, Indigenous Cultural Competency Certificate; the ILS Elders in Residence Program, and other new and emerging ILS programming & project initiatives;
  • Responsible for initiation, coordination and follow up with guests, speakers, vendors, (this is a clerical duty) to meet programming needs, works with finance to complete appropriate forms and administrative duties under the direction of the Associate Director, including budget tracking and management of the multiple ILS related budgets;
  • Works with the Associate Director to develop and implement an ILS Student Recruitment Plan, including consultation with Admissions, Communications and UBC recruitment units, ILS students and faculty, including yearly ILS Brochures edits and distribution as well as overall Allard Brochures, web presence and branding;
  • If requested, assists with the administration and coordination of the ILS Committee meetings under the direction of the Academic and Associate Directors;
  • Attends ILS speaker series and other Allard and UBC and community functions with or on behalf of the Associate Director, when requested;
  • When appropriate opportunities arise, collaboratively develops project and grant proposals, and assists with consultation efforts and data collections for same;
  • Develops and creates proactive and timely surveys for student engagement purposes, including goals and priorities for future programming, and uses UBC technologies such as Canvas and Qualtric Surveys, and other existing platforms to communicate engagement efforts and results thereof, reporting to the Associate Director, ILS Committee and student body, as requested;
  • Provides back up coverage to the Associate Director, in line with other job duties;
  • Performs other tasks as required, to support the entire student and Allard community and the operations of Indigenous Legal Studies.
  • Assists with the finance and administration of the ILS budgets.

Indigenous Legal Community Outreach & Development

  • Communicates ILS programming and initiatives to the Allard, UBC and Indigenous law student community, liaising with other staff to ensure every tool is used including posters, social media, website presence and branding;
  • Participates in Allard and UBC ILS, UBC Indigenous Working Group, Musqueam and Indigenous communities and legal communities’ meetings when requested with the aim of building community, relationships, partnerships, and collaborations to identify and leverage opportunities for Indigenous law students, and any Allard community member interested in Indigenous legal issues and studies;
  • Works with the Associate Director to develop and implement an ILS Alumni Engagement Plan, including consultation with Alumni UBC, the ALF, CBA-BC, BC Law Society, IBA, and others in the legal community;
  • Working collaboratively with the Associate Director, the ILS Committee, the ILS Academic Director, Elders, FNHL, IRS History and Dialogue Centre and other Indigenous community partners and other internal/external stakeholders to lead the goal of enhancing the mandate of Indigenous legal studies in particular the revitalization and communication of Indigenous legal orders, laws and programming at Allard;
  • With direction from the Associate Director, analyzes incoming data from community engagements and effectively communicates data through written and graphic format as requested/needed;
  • Assists in the preparation of draft ILS documentation including brochures, reports, policies and procedures, web content, articles, action and project plans and proposals as directed;
  • Based upon knowledge of Indigenous community protocols, may need to coordinate, arrange for or assist with welcomes, land acknowledgements and graduation or ceremonial functions as necessary in consultation with the Associate Director, the ILS Academic Director and/or the Dean’s Office;
  • Organizes and participates in meetings, information sessions, conferences, and other events tied to community engagement for ILS, both on and off campus. Related responsibilities will include, at times, forming and leading committees, managing communications, facilitation, and managing logistical aspects of the events;
  • Represents Indigenous Legal Studies at public functions when requested;

Decision Making

  • Makes decisions and recommendations in the area of writing and editing communication materials.
  • Exercises judgement and tact in dealing with Allard Law staff, faculty members, members of the public, employers, students, and alumni.
  • Performs other duties related to the qualifications and requirements of the job.

CONSEQUENCE OF ERROR

This position is responsible for assisting the Associate Director, ILS, and ILS team in achieving the objectives of the program. Incorrect decisions/judgment can adversely affect the ability of the Faculty to achieve those objectives, as well as the reputational and other interests of the program, the Indigenous law students in the program, the Academic Director of the program, the Faculty of Law and the University.

SUPERVISION RECEIVED

Reports to the Associate Director, Indigenous Legal Studies.

SUPERVISION GIVEN

Under the direction of the Associate Director, ILS, may manage or coordinate work to staff.

MINIMUM QUALIFICATIONS

Undergraduate degree in a relevant discipline. Minimum of one to two years’ experience or the equivalent combination of education and experience.

PREFERRED QUALIFICATIONS

A good knowledge of Indigenous legal issues, legal communities, and the University and successful work experience with, Indigenous peoples, their institutions or organizations preferred . Ability to communicate effectively verbally and in writing. Ability to deal with a diversity of people in a calm, courteous, and effective manner. Ability to maintain confidentiality and exercise tact and discretion.  Ability to prioritize and work effectively under pressure to meet deadlines. Ability to identify and analyze key information and issues, and effectively resolve problems. Ability to be thorough, accurate, and have a high level of attention to detail. Demonstrated proficiency using social media platforms and MS Office suite (specifically, MS Word and MS Excel). Law degree (L.L.B./J.D.) or degree or education in paralegal/legal studies and/or post-secondary institutions is an asset. This position may require work outside of regular work hours, but will normally be limited to 8:30 to 4:30 Monday to Friday (at 80% FTE). Applicants with a combination of education and experience are encouraged to apply.

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